PMO Implementation using P3O

What is PMO?

PMO stands for Project or Programme Management Office. It is a department that improves project and programme management by standardizing processes and improving efficiency. PMOs create and maintain project documentation and best practices, track metrics, and offer training. They may also report project progress to executives and stakeholders, help prioritize projects, and ensure all projects support the overall business objectives of the enterprise.

Why Establish PMO?

Organizations need PMO when:

Projects repeatedly finish later than planned or over budget

Projects aren’t properly aligned with business goals

Your stakeholders don’t have visibility into project progress

You don’t have a standardized process for initiating and executing projects

You aren’t able to track project success accurately

Establishing and Improving PMOs using P3O

P3O stands for Portfolio, Programme and Project Offices. P3O framework, by AXELOS, brings together a set of principles, processes and techniques to facilitate effective portfolio, programme and project management through enablement, challenge and support structures.

P3O aligns Portfolios, Programmes and Projects and helps answer these critical questions:

Are we doing the right things?

Are we doing them the right way?

Are we getting the right business benefits?

Are we getting them done well?

P3O Key Capabilities

Support business outcomes

Enable business exchange

Manage risk in line with business needs

Optimize customer experience

Show value for money

Continually approve

Business Beam helps in Effective Implementation

We help our customers to setup and optimize their PMOs using P3O framework. Salient features of our services are as follows:

  • Centre of Excellence: Centre of Excellence is the heart of any PMO that delivers best practices for management of programmes and projects. We develop methods for management of programmes and projects and develop for the Centre of Excellence.
  • Project & Program Offices: Project and Programme Offices are delivery support functions that help in improving management visibility. We establish project and programme offices and ensure that these functions perform as per the expectations.
  • Implementation Support: We provide extensive hands-on implementation support and coaching to practitioners during the implementation. We ensure that the developed Centre of Excellence and Project & Programme Offices work effectively.
  • Project and Programme Dashboard: We help in developing customized dashboards for projects and programmes. We cover aspects including schedule, cost, risks, quality, scope, benefits, etc.
  • Training and Awareness: Training courses are integral part of our implementation roadmap. We offer multiple formal and informal process-adoption training sessions for practitioners and managers. Specialized courses like P3O, Scrum, PMP, PRINCE2, etc. deliver additional value.
  • Programme and Project Assurance: If required, our consultants conduct assurance of on-going projects and programmes. The assurance include management as well as technical aspects. These independent and neutral assessments create better viability and help senior management is taking informed decisions.
  • Performance Management: Performance measurement of PMOs is very much required for effective business outcomes. We help in designing a performance management system based on KPIs, metrics and dashboards for corrective and preventive actions.

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